Procurement intelligence, not just procurement management
AMOS Procure Smart
AI-powered procurement platform that adds an intelligence layer over any existing fleet management system, automating invoice matching, eliminating duplicate purchasing, and giving your teams real-time visibility of spend and budget across every vessel.
Maritime procurement is still largely manual
Most fleet operators manage procurement across vessels using a combination of email, spreadsheets, and their planned maintenance system (PMS). The process works, but at a cost. The same component arrives under twelve different names across twelve different vessels. Three-way matching fails more often than it succeeds. Budget visibility arrives at quarter-end, not at the point of decision.
Up to
$23M+
wasted annually on duplicate purchasing
Up to
30-40%
three-way match rate, 60-70% fail
$7-12M
budget uncertainty per quarter
40%
superintendents' week consumed by admin
AMOS Procure Smart is built to close that gap.
What is AMOS Procure Smart?
AMOS Procure Smart is a standalone platform that connects to your existing Asset Management Software Platform and extends it with fleet-wide procurement intelligence.
It works alongside AMOS or any other asset management software. No migration. No disruption to existing workflows.
Some platforms automate a single step in the procurement chain. AMOS Procure Smart covers the full procure-to-pay cycle, from requisition through to invoice reconciliation and budget reporting.
The data foundation behind AMOS Procure Smart
40 Years
of real AMOS procurement data
3,150+
vessels and 20 fleet operators interviewed to shape the platform
8 Vessel
prototype proven on live data, not a controlled environment
Built for governance and compliance from day one
- Every AI recommendation is logged with a confidence score. Full audit trail maintained continuously.
- $500 approval threshold (configurable). Every decision above your defined limit requires human sign-off.
- EU AI Act compliant from day one. GDPR 7-year retention built in.
Procurement delays that defer maintenance create auditable gaps under SIRE 2.0, now visible to charterers. PSC detention costs $25,000 per day. AMOS Procure Smart connects parts availability to maintenance planning, reducing that exposure directly.
Five integrated capabilities, one platform
3-Way Invoice Matching
Stop losing time and money to failed invoice reconciliation.
Automatically matches purchase orders, delivery notes, and invoices, including handwritten PDFs, multi-currency invoices, and partial shipments. Built for maritime’s real, inconsistent data, not clean standardised inputs.
Match rate 30–40% → 85%+. $85 saved per automated match.
Part Interchangeability Engine
Eliminate duplicate purchasing across your entire fleet.
Resolves 12–20 naming variants per component using Form-Fit-Function matching. Flags duplicate orders before they are placed and surfaces consolidation opportunities across vessels.
Up to $23M per year in duplicate purchasing eliminated.
Low-Value PO Automation
Remove manual processing from routine purchase orders entirely.
Automates end-to-end processing of all purchase orders below your configurable threshold, from demand origination through to dispatch. High-value and exception orders retain full human review.
7,000–10,000 POs per year run automatically. PO cycle 7 days → under 4 hours.
Budget Visibility at Approval
Approve requisitions with the full picture, not a rough estimate.
Shows real-time budget consumption, allocated, committed, and spent, at the point of every requisition approval across every vessel and cost centre. No more quarter-end surprises.
Budget variance 3–5% → less than 1%.
Demand Forecasting
Connect maintenance schedules to parts demand, months in advance.
Links planned maintenance to parts requirements 3–6 months ahead, adjusting dynamically as schedules change. Enables fleet-wide demand consolidation and advance supplier negotiation before urgent orders are needed.
15% spend reduction achievable. Demand consolidated across the fleet 3–6 months ahead.
Who AMOS Procure Smart Is For
Procurement managers
Marine purchasing officers
Technical superintendents
Financial controllers
Designed for ship owners, operators, and managers running 15 or more vessels with annual procurement spend of €10M or more. Works alongside any PMS.
Built on real maritime data, not a lab environment
AMOS Procure Smart is not a concept product.
The prototype ran on real maritime data, real naming inconsistencies, real multi-currency invoices, before the platform was commercially launched.
8-vessel working prototype
Five interchangeable parts identified in the first run. $37,000 per year in recoverable savings surfaced immediately.
4 consolidation opportunities
Volume discounts of 12–18% identified on consolidated orders across the prototype fleet.
Validated across 5 problem areas
Every structural procurement inefficiency the platform addresses was independently confirmed across the full customer research programme.
30 years of operational data
The platform is trained on real AMOS procurement data no new entrant can replicate, built into the foundation, not bolted on.
Ready to see your fleet's hidden procurement savings?
A 30-minute demo on real maritime data
FAQs
Does AMOS Procure Smart replace our existing system or AMOS system?
No. AMOS Procure Smart sits on top of your existing system as an intelligence layer. It works alongside AMOS or any other asset management software, including BASSnet, DNV Sertica, and MariApps, with no migration, no rip-and-replace, and no disruption to existing workflows.
Our procurement data is inconsistent. Will the platform still work?
Yes, and that is precisely what it was built for. The Part Interchangeability Engine resolves 12 to 20 naming variants per component using Form-Fit-Function matching, not text matching. Inconsistent data is the starting point, not a blocker. The platform improves data quality over time rather than requiring it upfront.
We have tried procurement automation before and it did not deliver. What is different here?
Most automation tools assume clean, standardised data. Maritime does not have that. AMOS Procure Smart was built from 20 interviews with fleet operators managing over 3,150 vessels, and validated on a working 8-vessel prototype using real maritime data, including handwritten delivery notes, multi-currency invoices, and partial shipments. You are welcome to stress-test it with your most difficult matching scenarios before committing.
Is the AI trustworthy enough for financial decisions?
Every AI recommendation is logged with a confidence score, and human approval is required for all decisions above €500 (configurable). A full audit trail is maintained continuously. The platform is EU AI Act compliant from day one, with GDPR 7-year retention built in.
Does AMOS Procure Smart work if we are not an AMOS customer?
Yes. While AMOS Procure Smart is built on 30 years of AMOS procurement data, the platform is PMS-agnostic by design, so the intelligence layer is available to any fleet, regardless of which system they currently run.
